you give your count to them about 10 days be for the wedding .., just because you sent out 125 does not mean you will have 125... then they make about 20% more for those who come and did not responed...
I don't know if they use a formula... but I've heard that 80% of ppl you invite tend to show up- that's not true for all cases though! Anyways, I know the week before the wedding, the caterers usually want a final headcount.What is the formula that caterer's use for weddings?
20-30% decline the invitation on average. More will decline if you're inviting lots and lots of distant relatives or out of town guests.
So if you've invited 125, on average somewhere between 87 and 100 will accept the invitation. Most people order extra dinners for guests who may show up but didn't RSVP. How many "extras" you order is entirely up to you.
Give the caterer the number of people who have responded that they are coming. I think it's very dangerous to assume that 20% of the invitees won't show up. That very much depends on a whole lot of factors out of your control. We're inviting 91 people to our wedding--I fully expect that 85 of them will come, so my no-show rate will be around 6%. You don't want to be caught short.
My caterer said you can usually count on 75-80% of those invited actually attending. I didn't bother with RSVP cards because many people don't send them back anyway so you don't get an accurate count. I went with the caterer's suggestion and the amount of food was perfect. However, that was for a buffet dinner, and it was 23 years ago. If you're doing a sit-down dinner, you will want to send out RSVPs with the invitations, then follow up with phone calls prior to your caterer's deadline so you can get an accurate count.
You can rest assured that 15-20% of the invites will not attend.
Well, as far as I know there is no real scientific formula. But I do know that on average about 2/3 of the number you invite actually show up. Of course certain factors will play a part in this number varying. Weather, time of year, football games, distance to wedding, etc. But that is a pretty safe way to figure it. Most hotels and halls for sit-down dinners will make a certain percentage more than the number you tell them for guests who may show but didn't respond. It is usually like 3-5%.
For buffets, good caterers always make more than the number you tell them.
From the wedding industry . .
I always tell a Bride and Groom that 20 - 25% of their invited guests will RSVP "cannot attend."
But that does not count for the people who RSVP "yes" and then don't show up . . or for those people who do not RSVP at all. And then there are those people who come to the ceremony and leave after the ceremony (skipping the reception) or just come to the reception (skipping the ceremony).
Answered by: A Certified wedding specialist / A Professional bridal consultant / A Wedding ceremony officiant
Caterers don't have a magic formula! YOU have to tell them your final guest count, usually a week before the wedding. They will then usually make food for 5% more just in case.
That is why using respond cards are so important. Expect 75 - 80% of the people invited will attend, but you still MUST get an accurate head count from your respond cards to give to your caterer.
As an ex-chef, I wanted a count about a 1 1/2 to 2 weeks before the event, as that's when I'd order the food. I had no magic numbers I used to determine the amount of food I'd need to make.
I just made about 10-15% more then what was expected, as sometimes they'd have a few extra guest, then sometimes they'd have less, so that meant more food for the real hungry guests.
There is no such thing. One can speculate that it's 10 or 20 per cent, but in your planning, you have to assume that all the people you have invited will show up, since you have to wait for the rsvps to make sure.
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